Project Coordinator

As a Project Coordinator, you will play a crucial role in supporting the CEO in multiple business ventures and ensuring effective management of their daily activities. This position requires a proactive and detail-oriented individual who can handle the administrative and operational tasks of multiple projects efficiently and maintain a high level of confidentiality.

• Assists with or manage special projects which may include specific personal and organizational development initiatives
• Coordinating project schedules, resources, equipment, and information
• Liaising with the CEO to identify and define project requirements, scope, and objectives
• Break projects into doable actions and set timeframes
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Work with the Project Manager to eliminate blockers
• Create and maintain comprehensive project documentation, plans, and reports
• Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Act as a representative of the CEO in meetings, emails, and phone calls with internal and external stakeholders
• Maintain utmost confidentiality in handling sensitive information, including financial documents, board papers, and agreements
• Liaise with staff, suppliers, and customers as necessary to facilitate smooth operations
• Maintain accurate and confidential records, files, and data
• Proactively research and gather information to prepare reports and assist in decision-making
• Demonstrate flexibility and adaptability to accommodate the CEO’s schedule, which may require occasional travel and working unusual hours

• 4+ years of experience in an administrative or operational capacity, preferably in a fast-paced environment
• Strong organizational and time management skills, with the ability to meet strict deadlines
• Ability to work independently and think critically to solve problems efficiently
• Excellent communication skills, both written and verbal
• Fluency in English is required, and proficiency in an additional language would be advantageous
• High level of integrity and discretion in handling confidential information
• Excellent analytical skills; ability to quickly aggregate and analyze information
• Ability to effectively present, communicate, and execute ideas/suggestions given by the CEO
• Able to handle stressful situations with measured calmness and decisiveness
• Energetic and entrepreneurial mindset, capable of keeping up with the demands of a hyperactive CEO
• Willingness to occasionally travel and work extra hours to accommodate urgent, occasional business needs

• Ability to understand, adapt, initiate, implement processes, and operate in a changing and sometimes undefined environment
• Analytical thinking and planning, communication, problem-solving, good judgment, and the ability to influence others positively is required
• Ability to effectively communicate even when the information is sensitive/difficult
• Demonstrate the ability to multitask, manage multiple projects, prioritize, and meet deadlines in a fast-paced environment
• Ethical, Courageous, Transparent, Imaginative, Candid, and Responsible

Compensation: A highly attractive compensation package pegged to the US dollar awaits the right individual.

Calcey is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.